Secretary

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Job Purpose

To provide secretarial assistance to Executive Assistant and generally provide basic clerical and administrative support to the Senior Management Office.

Key Responsibilities

• Provide daily secretarial and administrative support services for the Senior Management Office.
• Facilitate internal meetings, ensuring effective scheduling and preparation.
• Ensure smooth and efficient operations of the Management office including courier/mail handling, online subscriptions, office supplies, setting up of conference room, organize business luncheons and dinner
• Maintain filing and documentation system
• Manage confidential information with absolute discretion and integrity
• Coordinate executive transportation logistics, work closely with drivers to arrange daily car schedules and appointments
• Handle expense claims, ensure travel policies are complied with and to track reimbursements
• Maintain gift and entertainment report
• Manage ad hoc assignment as directed by Executive Assistant.

Skills, Qualifications and Experience Requirements

• Diploma holder or above, with formal training in Business / Secretarial or equivalent
• Minimum of 6-8 years’ relevant working experience in serving Senior Management
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines
• Strong initiative and problem-solving skills to anticipate needs and resolve issues proactively
• High level of accuracy in preparing all correspondence
• Good interpersonal and communication skill
• Independent, mature and pro-active
• Flexibility to work under pressure and adapt to changing priorities in a fast-paced environment
• Excellent command of both written and spoken English and Chinese
• Proficiency in computer literacy, MS Office applications