Senior Secretary

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Job Purpose

Providing a full spectrum of secretarial and administrative support to senior executive, and efficiently facilitating communication internally & externally, calendar management and meeting arrangement etc.

Key Responsibilities

• Perform advanced, diversified and confidential secretarial and administrative duties in support of senior executive
• Prepare correspondence, reports and documents as required
• Follow up on the progress and deadline of tasks assigned by the executive
• Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements
• Screen telephone calls, resolve routine and complex inquiries
• Maintain an effective filing system
• Manage ad hoc assignment as directed by senior executive
  
  

Skills, Qualifications and Experience Requirements

• Degree holder or above, with formal training in Business / Secretarial or equivalent
• Minimum of 10 years’ relevant working experience with at least 4 years serving a senior executive
• Highly systematic, detail-minded and strong analytical skills
• Committed to deliver high-quality work
• Good interpersonal and communication skills
• Able to work independently with minimal supervision, with good problem-solving skills
• Excellent command of both written and spoken English and Chinese
• Proficiency in computer literacy, MS Office applications; knowledge of AI tools application will be a plus